Re-enrollment Process
What does Continuous Enrollment really mean?
Continuous Enrollment is simply a way of saying that enrollment for the next school year is automatically applied unless you tell us otherwise.
EXAMPLE:
Jane Doe is enrolled for the 24-25 school year. Unless her parents tell us during the withdrawal period that she will be leaving us for the following 25-26 school year, she will be automatically enrolled for 2025-2026.
Essentially, the original contract that you sign will be the only contract for enrollment that you sign, as it effectively enrolls you for future years as well -- unless you tell us that you'd like to withdraw during the withdrawal period.
What is a demographic packet?
- A demographic packet is simply a packet that you submit that gives us important details such as medical information, contact information, emergency contacts, etc.
- When you submit your yearly demographic packet, you will submit your $300 family fee with the first child's packet that you submit. The fee is NOT PER PACKET, but instead, PER FAMILY.
- PACKET INFORMATION:
- The fee will increase for any packets submitted after Sunday, February 9, 2025.
- The packet MUST be submitted before a student will be placed in a homeroom or given a schedule for the following school year.
Step-by-step Instructions to Access Demographic (Re-enrollment) Packet
Visit the RenWeb/FACTS portal and login with your personal login credentials. If you need assistance accessing your Renweb/FACTS account, please e-mail [email protected] or [email protected] and we can assist you.
1. Sign in with your username and password (The district code is BA-MS).
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- Once you have signed in, click on the 3 lines "hamburger" menu on the left.
- Then, select "Apply/Enroll" on the menu.
- Click on “Enrollment/Reenrollment” + "Open..." to begin the re-enrollment process, and follow the prompts to complete the process.
2. Complete the packet online.
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- You must hit the "Submit" button on the "Enrollment Packet Review" section or your re-enrollment will not be counted.
Re-enrollment fee ($300/family) will be remitted and drafted from the bank account/credit card on file with FACTS when the (first) student's packet is submitted.
Re-enrollment opens for current families on Wednesday, December 11, 2024.
Demographic Packets & $300 enrollment fee must be submitted for current families by Sunday, February 9, 2025.
Enrollment fee will increase on Monday, February 10, 2025.
Enrollment opens for the public on Monday, January 13, 2025.
Re-enrollment Procedure:
Each year, you will be required to complete a short demographic update & enrollment fee submission during the re-enrollment timeframe. Enrollment fee is $300/family.
Re-enrollment opens for current families on Wednesday, December 11, 2024.
Demographic Packets must be submitted for current families no later than Sunday, February 9, 2024. Late fees will assessed for late demographic packets.
- Log in to your FACTS/Renweb account.
- Fill out the short demographic, medical, & emergency contact update in the re-enrollment packet for each student & submit.
- At the time of submission, you will remit the enrollment fee payment of $300/family.
You will not be required to sign a contract each year. Your re-enrollment packet will only consist of simple demographic updates & any necessary forms to ensure that we keep our records current.
If you do not submit this packet, your student will not be eligible to receive a schedule in August. Late fees will be assessed to packets submitted after February 9, 2024.
Withdrawing DURING Withdrawal Period (12/11/24 - 1/12/25)
Beginning December 2023, you must withdraw your student(s) within the communicated Withdrawal Period. That date will be communicated to you via e-mail and physical letter in the mail.
Withdrawal Period for 2024-2025 school year is December 11, 2024 - January 12, 2025.
- To withdraw your student for the next school year (2025-2026) DURING the withdrawal period:
- Mark "Withdraw" in the enrollment packet section of your FACTS/Renweb account by Sunday, January 12, 2025.
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- You can access this enrollment packet by following the directions in the section above titled, "Step-by-step Instructions to Access Re-enrollment Packet."
- If you miss this step, your child will be automatically re-enrolled for the next school year.
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- Mark "Withdraw" in the enrollment packet section of your FACTS/Renweb account by Sunday, January 12, 2025.
Withdrawing AFTER Withdrawal Period (1/13/25 or Following)
Withdrawal Period for 2025-2026 school year is December 11, 2024 - January 12, 2025.
Use these instructions ONLY if you are withdrawing on January 13, 2025 or after.
Outside Withdrawal Period (1/13/25 or After)
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- You must withdraw your student(s) within the communicated Withdrawal Period. If you are outside of this timeframe, you will need to take extra steps to withdraw, as your student has already been re-enrolled for the next school year due to our Continuous Enrollment.
- Email [email protected] or [email protected] to let us know. You will be required to give the reason for your withdrawal. You will have 2 options:
- Write a letter to the Shaw Education Foundation's Board of Trustees requesting to be released from your contractual period with a detailed explanation of your reason for withdrawal.
- Pay the remaining contractual obligation (for the following school year) for each student, thereby fulfilling your obligation for that school year.
- Wait to receive communication from the school administration regarding the Board of Trustees' determination on your request for withdrawal.
Enrollment Packet Troubleshooting & FAQ
- When I log in, I don't see any packets available. What do I do?
- This is a common problem. Try logging into your spouse's account (if you are not a split family) and see if the packets are tied to the other parent's account. Primary packets can only be linked to one family, unless it is a split family or finances are split.
- I've check my account and my spouse's account. Neither of us have the packets. What now?
- If you are positive that you are logging in with the correct information, just shoot an e-mail to [email protected] and let her know your packets aren't visible. She will check into the issue and get back with you. Enrollment time is very busy, so please allow a day or two for a reply.
- We are a split family and I am receiving the "secondary packet" - what does that mean?
- There is very little difference between the "primary packet" and the "secondary packet" for split families. The primary packet is simply the packet that lists more demographic information for the student. There is no need for redundancy, so the secondary packet skips those steps. This has no basis on custody, importance of packet, etc.
- Our family has recently split this year. How do we divide our financial obligations?
- Please reach out to us by e-mail if you are a newly split family. We will need to set you up to receive "primary" and "secondary" packets where each party enters their own financial information.
- If you do not let us know, your financial information will stay the same as last year.
- We are a split family and our financial percentages have changed. How do we change this?
- Have each party involved send us an e-mail or phone us to let us know the new percentages. This must be agreed upon by both parties.
Don't see your question answered? No problem! Just shoot us an e-mail and we will get back with you at our first convenience!
Withdrawal FAQ
- I don't want to withdraw my kids right now but they are not returning next year. What do I need to do?
- What you do here for these enrollment packets does not affect the current school year. This is only for next school year.
- We are not sure if we are moving. Should we go ahead and re-enroll for next year?
- Yes! Complete the enrollment packet and submit to make sure that your space is held for your child. If you move outside of Bayou Academy's service area, you can request to be released by the Board of Trustees.
- What happens if our family moves unexpectedly? Am I still held to that contract?
- This happens often. No worries! If you move outside of our service area, you can request to be released by sending a letter to the Board of Trustees.
Tuition Prices 2025 - 2026
Tuition Prices 2024-2025